Privacy Policy
Last updated: October 1, 2026
The Kappa Sigma app ("the app") is an internal tool for verified members of the Kappa Sigma Fraternity. This policy explains what information we collect, why we collect it, and what choices you have. We try to write this in plain language; if anything is unclear, please email us at support@kappasigma.app.
Who we are
The app is operated on behalf of the Kappa Sigma Fraternity. It is connected to the fraternity's official member records but is run as a separate application — deleting your app account does not delete you from the fraternity itself.
Information we collect
You provide most of this information directly when you sign up or edit your profile:
Account details: email address, password (stored hashed by our authentication provider), first and last name, optional preferred name.
Profile details (optional): phone number, birthday, university, profile photo, biography, and resume information you choose to enter.
Member-record link: if you link your app account to your Kappa Sigma member record, we store the identifier of that member record so we can show you your chapter, badge number, service hours, and other fraternity data.
Notifications: if you enable push notifications on a device, we store a device token so we can deliver notifications to that device.
Usage information: basic information about how the app is used (e.g. which screens are opened, version of the app, type of device). This is collected via Firebase Analytics and is not used to identify you personally.
Session recordings: on the web app and in the iOS app we record how the interface is used — screen navigation, taps and clicks, and what went wrong when an error happens — via Sentry, so we can diagnose problems and improve the app. These recordings are masked on your device before they are sent: the text you see, anything you type, and images are replaced with placeholders. We do record which requests the app made to our servers (the address, and whether they succeeded), but not the contents of those requests or responses. Recordings are not used to identify you personally, are kept for up to 90 days, and are then deleted.
How we use your information
To create and operate your account.
To show you your fraternity record, chapter information, service hours, recruitment activity, and other member-only content.
To send notifications you have asked for (e.g. announcements, event reminders, recruitment updates).
To investigate bugs, prevent abuse, and improve the app.
We do not sell your personal information. We do not use your information for advertising. We do not track you across other apps or websites.
Support access
To investigate a problem you or your chapter has reported, a small number of app administrators can open a temporary, view-only session that shows the app as you see it, including your profile and the chapter information available to you. The session is used only to look: it is not used to change your information, send messages, or act on your behalf, and administrators never see your password. Each session is time-limited and recorded with who opened it, whose account was viewed, when, and why.
Where your information lives
The app uses a small number of well-known service providers to operate:
Supabase hosts our database and authentication service. Your account, profile, and app data are stored there.
Salesforce hosts the fraternity's official member records, which we read from when you link your app account. We do not write your app-only data (photo, bio, resume, etc.) into Salesforce.
Firebase (a Google service) is used to deliver push notifications and to collect basic, anonymized usage analytics.
Sentry receives error reports and the masked session recordings described above. Email addresses are scrubbed from error reports before they are sent, and we have configured Sentry not to store IP addresses.
Cloudflare Turnstile is used to protect sign-in, password-reset, rush signup and the public bug-report form from bots.
Vercel hosts the web client at kappasigma.app.
Your choices
View and edit your information. You can update your profile, contact information, and notification preferences from the app's profile screen at any time.
Delete your account. You can permanently delete your app account from the app: open your profile, tap "Manage account," and follow the prompts. This removes your login, profile, photos, notification preferences, and saved devices from our systems. Your fraternity member record itself is maintained by Kappa Sigma HQ and is not affected by deleting your app account.
Push notifications. You can turn push notifications on or off for your device from the app's profile screen, or from your device's system settings.
How long we keep information
We keep your account information for as long as your account exists. If you delete your account, we remove it promptly from our database; backups containing it are rotated out within thirty days. We retain a small audit record (a random user ID and a timestamp, with no personally identifying fields) so we can answer support questions about deleted accounts.
Children
The app is intended for adult members of the Kappa Sigma Fraternity. We do not knowingly collect information from anyone under thirteen. If you believe a child has signed up, please email support@kappasigma.app and we will remove the account.
Changes to this policy
If we change how we handle information, we will update this page and update the "last updated" date above. Material changes will be announced in the app.